Change is coming, and healthcare systems are embracing it by shifting toward electronic communication models. To comply with HIPAA (the Health Insurance Portability and Accountability Act) and give patients the high-quality care they need, facilities, practices, and physicians need seamless, efficient fax processes.
E-fax, also called electronic fax, online fax, or cloud fax, transmits information via the Internet without needing a phone line or additional equipment. For a doctor’s office sending an e-fax, all that’s required is a computer, tablet, or phone. Read on to learn more about the advantages of e-fax in the medical field.
Reliability and Security
E-fax offers end-to-end encryption that keeps files in a safe format while in the cloud, protecting recipients and senders. It meets high-level data protection requirements, applying security measures to prevent cybercriminals from accessing sensitive information. Because information is stored in the cloud, e-fax allows businesses to recover quickly after interruptions and data losses.
HIPAA Compliance
For medical practices with HIPAA coverages, procedures and policies include protection for PHI or protected health information sent and received by fax. E-fax provides secure data transfers and end-to-end encryption, making it nearly impossible for unauthorized users to access and read information.
Simplified Control
Online fax services allow senders and recipients to manage, search for, organize, and retain outgoing and incoming faxes. E-fax makes it easy for users to manage and track file access, maintaining visibility into and control over who reads, receives, sends, and uses information.
Easy Use
Not only do online fax services offer instant activation and short lead times, but they also let users keep existing fax numbers. With user-friendly tools, doctors and support staff can receive and send faxes from any place with a stable internet connection. Additionally, there’s a web portal with a long list of administrative features, allowing account holders to manage transmissions, users, and more.
Accessibility
With e-faxing, there’s no need to use phone lines and fax machines—because everything is done online. Use a desktop, laptop, tablet, or phone to set up an account, and send, and receive protected faxes. All data is automatically saved to the cloud, which allows users to access crucial information whenever and wherever it’s needed.
Affordability
Moving to an online fax service reduces spending on:
- The purchase and maintenance of fax servers.
- Hiring and retaining IT team members for network management.
- Fax machines, supplies, and upkeep.
- Long-distance charges for fax transmissions.
With an affordable, reliable online fax service, doctors and clinicians have more money to spend in other areas.
Easy Integration
Automation tools and online fax APIs allow healthcare businesses to get and send faxes from within chosen applications, while data is seamlessly passed within workflows. Whether it’s a new office or one switching from paper faxing, any practice can benefit from the easy integration offered by online fax services.
Unlimited Performance Potential
Because online fax services work on the cloud, performance and capacity are nearly unlimited. For instance:
- Multi-carrier connectivity reduces the risk of incomplete transmission.
- There’s no hold time for outgoing faxes and no busy signal for incoming faxes.
With an e-fax service, offices can easily add more lines as they grow, while fast disaster recovery allows for better business continuity.
Provide Higher-Quality Care With E-Fax Services
If you’re ready to send and receive HIPAA-compliant documents, online fax services are here to help make your medical practice safer and more streamlined. Learn more about these services online or contact the company for additional information.
